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Child Safe Policy

 

 

 

Face Paint for Every Body’s Child Safe Policy

 

 

1.            Purpose

2.            Context

3.            Scope

4.            Commitment to child safety

5.            Children’s participation

6.            Recruitment practices and relevant history assessments

7.            Code of Conduct

8.            Support for employees and volunteers

9.            Reporting and responding to suspected child abuse and neglect

10.         Strategies to minimise risk

11.         Harassment/bullying

12.         Communication

13.         Related policies and procedures

 

 

 


  1. Purpose

 

This policy was written to demonstrate the strong commitment of Face Paint for Every Body to child safety and establishing and maintaining child safe and child friendly environments.

 

  1. Context

 

This policy reflects our commitment to provide a safe environment where every person has the right to be treated with respect and is safe and protected from harm.

 

It complies with our obligations under the Children’s Protection Act 1993, including:

  • Section 8B – 8D – Child Safe Environments and relevant history assessments for people working with children; and
  • Section 11 – Mandatory reporting.

 

It also complies with the Child Safe Environments: Principles of Good Practice and Child Safe Environments: Standards for dealing with information obtained about a person’s criminal history as part of a relevant history assessment. (February 2015) issued by the Chief Executive. (Section 8A, Children’s Protection Act 1993).

 

 

  1. Scope

 

This policy, from the date of endorsement, applies to all people involved in the organisation, including:

 

  • employees (permanent and casual)
  • volunteers
  • contractors
  • sub-contractors
  • work experience students
  • indirect service providers
  • Sole Trader or Partnership
  • any other individual involved in this organisation

 

Note: In this policy, the term “employee” is intended to cover all persons occupying any position listed above

 

 

  1. Commitment to child safety

 

All children who come to Face Paint for Every Body have a right to feel and be safe. We are committed to the safety and well-being of all children and young people accessing our services and the welfare of the children in our care will always be our first priority. We aim to create a child safe and child friendly environment where all children are valued and feel safe.

 

 

  1. Children’s participation

 

Face Paint for Every Body encourages and respects the views of children and young people who access our services. We listen to and act upon any concerns that children, young people or their families raise with us. We teach children what they can do if they feel unsafe.

 

We ensure that children, young people and their families know their rights and how to access the complaints procedures available to them.

 

We value diversity and do not tolerate any discriminatory practices.

 

  1. Recruitment practices and relevant history assessments

 

Face Paint for Every Body takes all reasonable steps to ensure that it engages the most suitable and appropriate people to work with children.   We employ a range of screening measures and apply best practice standards in the screening and recruitment of employees and volunteers. We interview and conduct referee checks on all employees.

 

We conduct relevant history assessment for people working with children, as set out in Section 8B of the Children’s Protection Act 1993. Relevant history assessments are required for anyone within our organisation that:

  • has regular contact with children and is not directly supervised at all times;
  • works in close proximity to children on a regular basis and is not directly supervised at all times; or
  • supervises or manages persons who:
    • have regular contact with children or
    • work in close proximity to children on a regular basis; or
    • has access to sensitive records relating to children or young people.

Exemptions from this requirement may apply in some circumstances.

                                                                                                     

We ensure that relevant history information is dealt with in accordance with the Child Safe Environments: Standards for dealing with information obtained about a person’s criminal history as part of a relevant history assessment. (February 2015), issued pursuant to Section 8A, Children’s Protection Act 1993.

 

  1. Code of Conduct

 

All members are made aware of, and must abide by, our Code of Conduct.

Face Paint for Every Bodyconducts face painting workshops for children on-site and each participating child and adult employee of our organisation will conduct themselves in a manner that demonstrates respect, tolerance and care for one another.

 

  1. Support for employees and volunteers

 

Face Paint for Every Body seeks to attract and retain the best employees and volunteers. We provide support and supervision so people feel valued, respected and fairly treated. We ensure that employees/volunteers who work with children have ongoing supervision, support and training so that their capacity is developed and enhanced to promote the establishment and maintenance of a child safe environment.

 

Strategies we have implemented include:

  • All new employees undergo induction and receive a copy of our child safe policy and code of conduct.
  • All employees receive regular supervision sessions that include a focus on ongoing learning about child protection and other matters that affect children and young people.

 

  1. Reporting and responding to suspected child abuse and neglect

 

Information about making appropriate reports of abuse or neglect is available from the Families SA website http://www.families.sa.gov.au/childsafe.

 

Face Paint for Every Body will not tolerate incidents of child abuse.

 

All employees and volunteers understand their obligation to notify the Child Abuse Report Line on 13 14 78 as soon as practicable if they have a reasonable suspicion that a child has been, or is being, abused or neglected.

 

We ensure that employees have access to relevant information resources such as:

 

 

We ensure that support is also available for the employee making the report, particularly where an ongoing service is provided to the child, young person and their family.

 

Supporting children, young people and their families

 

Child Protection is everyone’s responsibility. Face Paint for Every Body recognises that even where a report is made, we may still have a role in supporting the child or young person. This support may include:

 

  • Referring the child, young person or their family to other appropriate services
  • Displaying information about services that can assist children and their families (such as the Kids Helpline and Youth Healthline) in areas accessed by children and their families.

 

 

Dealing with reports or concerns relating to the actions of an employee or volunteer of our organisation

 

In addition to making a report to the Child Abuse Report Line, employees and volunteers must also report to Business Owner, Juliette Hocking if reasonable suspicion is formed that a child has been, or is being, abused or neglected by another member, employee, or volunteer.

 

In response to any report to management concerning a member, employee or volunteer of this organisation, management may determine to take disciplinary action.

 

Other protective actions may also be introduced to ensure the safety of children and young people within our organisation.

 

 Strategies to minimise risk

Policies and procedures may address (but are not limited to):

  • Transportation
  • Taking images of children
  • Supervision of children
  • Child safety officer
  • Complaints procedures
  • Physical contact
  • Responsibilities
  • Procedure for breaches of policy
  • Training\cyber safe guidelines
  • Protecting privacy and confidentiality
  • Procedures for dealing with situations where a member is being investigated for, or is charged with, a serious criminal offence.

 

Evaluation of these strategies and the development of additional strategies to minimise and control risks to children and young people occur as part of our ongoing risk management process.

 

  1. Harassment/bullying

 

 

Face Paint for Every Body opposes all forms of harassment, discrimination and bullying. We take this issue seriously and encourage anyone who believes that they, or another person, has been harassed, discriminated against or bullied to raise this issue with Juliette Hocking.

 

  1. Communication

 

Face Paint for Every Body will ensure that everyone to whom this policy applies is aware of and has had an opportunity to read the policy.

 

We also ask employees, volunteers and parents (where appropriate) to sign a written statement indicating that they have read and will abide by our child-safe policy. We retain a copy of all signed statements.

 

  1. Related policies and procedures

 

Approved by

 

 

Date

Review date

 

 

APPENDIX 1

 

Conducting relevant history assessments

 

Assessments required for prescribed positions

All employees and volunteers of Face Paint for Every Body who occupy a prescribed position (as set out under Section 8B (8) of the Children’s Protection Act 1993) are required to undergo a relevant history assessment once every three years.

 

Relevant history assessments are also required prior to the appointment of new employees or members to prescribed positions.

 

Exemptions from this requirement may apply in some circumstances (see below). However Face Paint for Every Body retains the discretion to decide on a case-by-case basis whether any relevant exemptions will be exercised.

 

This requirement applies to all employees who regularly work with or around children in an unsupervised capacity or have access to prescribed records relating to children.

 

 

Procedure for conducting criminal history assessments

 

 

A current Letter of Clearance from the Department for Communities and Social Inclusion (DCSI) Screening Unit is a precondition of engagement of employees and volunteers who work in a prescribed position at Face Paint for Every Body. The cost of obtaining a Letter of Clearance will be negotiated between Face Paint for Every Body and the employee or volunteer.

 

Prior to the appointment of a new employee/volunteer and then at three yearly intervals, Face Paint for Every Body will direct the employee/volunteer to obtain a Letter of Clearance from the Screening Unit as evidence that the applicant does not pose an increased risk of harm to children. Letters of Clearance are obtained for all current employees/volunteers who are working with children once every three years.

 

Information relating to a person’s criminal history and the assessment process is managed securely and confidentially and in accordance with the Child Safe Environments: Standards for dealing with information obtained about a person’s criminal history as part of a relevant history assessment. (February 2015)issued pursuant to Section 8A of the Children’s Protection Act 1993.

 

Exemptions

The following organisations, persons and positions are exempt from the application of Section 8B of the Act:

(a) an organisation that provides equipment, food or venues for children's parties or events and does not provide any other services;

(b) a person who undertakes work on a voluntary basis to provide a service in his or her capacity as a parent or guardian of a child who is ordinarily provided

with the service;

(c) a person who undertakes work on a voluntary basis to provide a service and who is under 18 years of age;

(d) a person who undertakes work in the course of, or for the purposes of, an

event or activity that takes place over a period of not more than 10 consecutive days or not more than 1 day in any month;

(e) a person appointed as a police officer;

(f) a person who is a registered teacher (within the meaning of the Teachers

Registration and Standards Act 2004);

(g) a person who undertakes, or a position that only involves, work that is not for the exclusive benefit of children and is not provided to any child on an individual basis;

(h) a position that only involves prescribed functions because children are employed or engaged to work as volunteers by the person occupying the

position or by that person's employer;

 

(i) a position in which all work involving children is undertaken in the presence

of the children's parents or guardians and in which there is ordinarily no

physical contact with the children.

 

APPENDIX 2

 

Child Protection guidelines for employees and volunteers of

Face Paint for Every Body

Caring for children and young people brings additional responsibilities for employees and volunteers of this organisation.

 

All employees and volunteers of this organisation are responsible for promoting the safety and well-being of children and young people by:

 

  • Ensuring the safety and welfare of the child or young person is paramount at all times.

 

  • Treating all children and young people with dignity, equality and respect.

 

  • Adhering to this organisation’s child safe policy at all times.

 

  • Listening and responding appropriately to the views and concerns of children and young people within the organisation.

 

  • Taking all reasonable steps to ensure the safety and protection of children and young people within the organisation.

 

  • Ensuring children and young people understand their rights and explaining to the child in age-appropriate language what they can expect when participating in a service, activity or program offered by the organisation.

 

  • Responding quickly, fairly and transparently to any serious complaints made by a child, young person or their parent/guardian.

 

  • Notifying the Child Abuse Report Line on 13 14 78 as soon as practicable if they have a reasonable suspicion that a child or young person has been or is being abused or neglected.

Employees/volunteers will not:

 

  • Take part in any unnecessary physical contact with a child or young person.

 

  • Discriminate against any child or young person because of age, gender, cultural background, religion, vulnerability or sexuality.

 

  • Develop any ‘special’ relationships with children or young people outside of the professional relationship.

 

 

 

 

Code of Conduct for a Child Safe Organisation –

Face Paint for Every Body

 

 Codes of conduct provide the minimum expected behaviour of all personnel within Face Paint for Every Body. Strategies to support code of conduct includes:

  • Requiring all personnel to acknowledge and sign this code of conduct document
  • Ensuring this code of conduct is published, made widely available and communicated to all relevant personnel and;
  • Ensuring this code of conduct is supported by clear organisational reporting and response mechanisms to address breaches.

 

All personnel working for Face Paint for Every Body acknowledge that working with children and young people brings additional responsibilities for this business.

 

I have a strong commitment to promoting the safety and well-being of children and young people by:

  • Adhering to my business’ child safe policy at all times and taking all reasonable steps to ensure the safety and protection of children and young people
  • Treating everyone with respect and honesty (this includes where applicable, other face painters, volunteers, students, children, young people and parents, carers or guardians)
  • Remembering to be a positive role model to children in all my conduct with them
  • Setting clear boundaries about appropriate behaviour between myself and the children I work with – boundaries help everyone to carry out their roles well
  • Listening and responding appropriately to the views and concerns of children and young people
  • Ensuring another adult is always present or in sight when conducting my business
  • Reporting suspected child abuse and neglect to the Child Abuse Report Line (13 14 78) as soon as practicable
  • Responding quickly, fairly and transparently to any serious complaints made by a child, young person or their parent/carer//guardian
  • Encouraging children and young people to ‘have a say’ on issues that are important to them.
  • Providing feedback to both children and parents, carers or guardians.

Any Employees and volunteers I work with must not:

  • Engage in rough physical contact.
  • Develop any ‘special’ relationships with children that could be seen as favouritism such as the offering of gifts or special treatment
  • Do things of a personal nature that a child can do for themselves, such as toileting or changing clothes
  • Take photographs of children or publish these without a parent’s or Guardian’s written consent.
  • Discriminate against any child or young person because of age, gender, cultural background, religion, vulnerability or sexuality.